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User Governance

The User Governance section offers tenant admins robust tools for managing users and roles in their tenant. Use these features to maintain secure, efficient access control.

1. Overview

User Governance has two main tabs: Users and Roles, each focusing on a different aspect of identity management.

2. Users Tab

View and administer all users in your tenant:

Users Management

2.1 Key Columns

  • Username – Identifies the user account.
  • Email – Contact email address.
  • Enabled – Indicates if the account is active.
  • Actions – Delete or modify users.

2.2 Creating a New User

  1. Click Create to open a user form.
  2. Enter username, email, and any required fields.
  3. Submit to add the user to the system.

2.3 Modifying User Roles

  1. Select a user’s username.
  2. Add or remove roles as needed.
  3. Save changes.

3. Roles Tab

Manage roles that define permissions for tenant resources:

Roles Management

3.1 Key Columns

  • Name – Unique role identifier.
  • Description – A short summary of the role’s responsibilities.
  • Actions – Delete or modify roles.

3.2 Creating a New Role

  1. Click Create to open a role form.
  2. Specify the role name and description.
  3. Submit to finalize.

3.3 Assigning Roles

  1. Click a role name to see assigned users.
  2. Add or remove users as needed.

4. Best Practices

  • Regular Reviews
    Frequently audit users and roles to align with evolving organizational or security policies.
  • Least Privilege
    Assign roles so each user has only the permissions necessary for their tasks.
  • Security & Efficiency
    Use the user and role management features to maintain a secure, well-organized tenant environment.

Next Steps

  • IAM Overview – Learn about authentication, authorization, and data-based access.
  • Workspace Access – Control which roles and owners can manage specific workspaces.
  • API Key Management – Generate secure credentials for API-based interactions.